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Policies and Procedures

Admission and Recruitment
Student veterans and military-connected students can view application requirements by each of the following programs: 

We are committed to ensuring that applicants have a clear and well-rounded understanding of the process and available resources. As such, applicants are offered a one-to-one appointment with an Admissions Counselor and the Coordinator for Military and Veteran Service as part of the application process. During the appointment, they are provided with additional information on the Yellow Ribbon program, Post 9/11 GI Bill®, and other benefits and support available to service members.

The University of Mount Saint Vincent firmly rejects and condemns any deceptive or overly aggressive recruitment tactics targeted at students. Our institution remains steadfast in its commitment to maintaining the highest ethical standards in the recruitment process. Our strategy for recruitment and enrollment is to develop relationships with each applicant to ensure the institution is aligned with their educational needs and to assist in the transition process. 

Prior Credit Evaluations
The undergraduate transfer credit policy can be accessed here. The graduate transfer credit policy can be accessed here. Those who have prior service in the United States Military should also submit their Joint Services Transcript or Community College of the Air Force Transcript for evaluation during the application process. 

Financial Aid
Accepted student veterans and military-connected students are encouraged to submit the Free Application for Federal Student Aid (FAFSA) form to see if they are eligible for additional aid. Students will be made aware of federal financial aid prior to other financing options. After review of their financial aid applications, student veterans and military-connected students will receive a financial aid assistance offer in the form of a financial aid award notice from the Office of Admissions and Financial Aid. Along with their financial aid award letter, students will be provided a Financial Aid Shopping Sheet that addresses costs and funding options. 

Per the Johnny Isakson and David P. Roe, M.D. Veterans Health Care and Benefits Improvement Act of 2020 (Section 1018 of Public Law 116-315), we provide the following information to guide your calculations of your own cost and aid estimates based on your specific circumstances.  

Student Account
In accordance with Title 38 US Code 3679 subsection (e), this school adopts the following additional provisions for any students using U.S. Department of Veterans Affairs (VA) Post 9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation and Employment (Ch. 31) benefits, while payment to the institution is pending from the VA. This school will not:

  • Prevent nor delay the student’s enrollment;
  • Assess a late penalty fee to the student;
  • Require the student to secure alternative or additional funding;
  • Deny the student access to any resources available to other students who have satisfied their tuition and fee bills to the institution, including but not limited to access to classes, libraries, or other institutional facilities.

However, to qualify for this provision, such students will be required to provide a written request to be certified. 

Academic Plan
Student veterans and military-connected students should meet with their Oxley advisor who can outline an academic plan aligned with their academic and career goals. Academic plans for each degree can be found here. 

Course Registration
To secure their registration, student veterans and military-connected students must complete a registration form and deliver it to their advisor’s office no later than two business days before their assigned time. Additionally, these students should address holds on their accounts prior to their registration date.

Add/Drop Course
Student veterans and military-connected students are required to complete an add/drop form with approval from their advisor and consultation with the School Certifying Official or Coordinator for Military and Veteran Services. The completed form must be submitted to the Registrar’s Office in accordance with deadlines outlined by the Academic Calendar. 

Attendance
Student veterans and military-connected students are required to attend all classroom, laboratory, and experiential learning clinical sessions. Students are expected to arrive at classes on time.  Individual instructor variations must be written on course syllabi.

Course registration will be canceled if a student does not appear in class during the first week of the semester. However, charges will still accrue until official, written notification of withdrawal is received by the University.

It is the responsibility of the student to make up work if absent from class. Therefore, assignments are due on the designated days unless extension is granted by the instructor. Exceptions to these rules may be made for reasons of serious illness or unusual conditions beyond the control of the student, such as military duty. In such cases the student or his/her designee, must notify the Vice President for Student Affairs and the Assistant Dean for Academic Advisement immediately. Instructors may then permit students to make up class tests missed during reported absences.

Leave of Absence and Withdrawal
Leave of absence and withdrawal procedures can be found here. Time spent on leave due to being called to military duty will not count towards time limits for leave of absence. Members of the Armed Forces, including reserve components and National Guard, will be readmitted after a leave of absence or withdrawal taken due to serving in the Armed Forces. 

Transcripts
Directions for ordering a transcript can be found here.