Additional Information

Proxy Information
Students who cannot attend the Housing Lottery are permitted to select a room by proxy. A proxy is the individual who will act on behalf of the absent student during the housing selection process. The individual must have a completed Proxy Form and should be prepared to make a room selection on behalf of the absent student. It is advised that the student and proxy discuss multiple options to select from in case the absent student’s first and/or second choices are not available. Proxy forms are available on the Housing, Forms, Resources, and Important Dates page.

Damage Deposit
All new residents must submit a $200 damage deposit, in addition to the $100 room reservation, for a total of $300. The damage deposit will be applied to any unforeseen damages that may occur in an assigned residence hall space (both room and/or common area), if necessary. The damage deposit is refunded, less any damage charges or outstanding student account balances at the end of a student’s residential experience at the College.

Meal Plan
All residents will be automatically enrolled in the Resident Student Declining Balance Meal Plan. Each student will receive their meal money as Dolphin Dollars per semester on their MyCard (student ID card) loaded in five installments every three weeks throughout the semester. The week begins on Friday and ends on Thursday. Unused Dolphin Dollars carry over from Fall to Spring semester and can be used during the vacation periods (e.g., Thanksgiving, winter break, Easter, spring break) during the academic year. Any Dolphin Dollars that remain at the end of the Spring semester will be forfeited. Each resident will also receive a one-time download of My Dollars at the beginning of each semester. My Dollars can be spent on or off campus at participating locations.

Resident students who desire more dollars to spend on and off campus can purchase Resident Buy Up Meal Plans #2 or #3 in the Office of Student Accounts no later than the last day of the first week of each semester. Visit mountsaintvincent.edu/dining for more information.

Request for Reasonable Accommodations in Housing
Requests for reasonable accommodations in housing are only considered for the academic year for which a student has applied. This means that if a student applied for the current academic year, they must go through this process again if they wish to request a reasonable accommodation in housing for the following  academic year. Students must complete the entire application process each year.

Below are the required steps that all students must complete to be eligible and considered for an accommodation in housing during the Housing Lottery process:

Step 1: Submit the $100 Housing Deposit before Friday, March 29, 2019 via Self-Service or by visiting the Office of Student Accounts to make a payment. You can log into Self-Service to complete this step or visit the Office of Student Accounts to make a payment on your account.

Step 2: Complete the Application for Accommodations and submit it, along with the required documentation, directly to the Office of Disability Services by Wednesday, March 27, 2019.

While you may complete these steps at any time throughout the academic year, all steps must be completed before their specified deadlines (see above) to be considered for a reasonable accommodation during the Housing Lottery process. If your request is approved, you will be administratively placed in a housing assignment that best meets your accommodation request. If you are housed in a suite-style room through the accommodation process, you will not be eligible to “pull someone in” in order to fill the other space in the suite as this does not meet the guidelines for a reasonable accommodation.

If a student does not complete all three steps before the above deadlines, her/his request will still be considered. However, if approved, the application will be placed on a wait list until a room which meets her/his requested needs becomes available after the Housing Lottery process.

For specific questions related to the application or required documentation, please contact the Office of Disability Services directly at ods@mountsaintvincent.edu.

Study Abroad, Medical Leave, or Suspension

Current Study Abroad Students
Students who are away from campus for the Spring 2019 semester but plan to return for Fall 2019 may still participate in the Housing Lottery Process. Students will be directed to submit their room reservations and/or damage deposits electronically. The student must select a proxy to choose a housing assignment on his or her behalf. A proxy form must be on file with the Office of Housing and Residence Life prior to Lottery night. The proxy form is available on the Housing, Forms, Resources, and Important Dates page. If you are a student currently studying abroad and are unable to find a proxy, please contact the Office of Housing and Residence Life to appoint someone who will serve as your proxy.

Study Abroad Fall 2019
Students who are applying to study abroad may participate in the Housing Lottery process. Once a student has accepted the opportunity to study abroad, their room assignment will be forfeited for Fall 2019. Students will receive information about housing for Spring 2020 during the Fall 2019 semester. These assignments will be made based on space availability.

Medical Leave
Students on medical leave who have been cleared to return may wait to be housed post-lottery, or they may register to participate in the Housing Lottery if they submit their $100 room reservation deposit by March 29, 2019. Supporting documents showing the student’s reinstatement to the College should be sent to the Office of Housing and Residence Life.

Suspension
Students who have been cleared to return from a suspension may wait to be housed post-lottery, or they may register to participate in the Housing Lottery if they submit their $100 room reservation deposit by March 29, 2019. Supporting documents showing reinstatement to the College should be sent to the Office of Housing and Residence Life.

The Priority Wait List
Any student who submits their deposit between March 30, 2019 and April 5, 2019 will be placed on the Priority Wait List. Students on the Priority Wait List will be offered rooms in lottery number order as space becomes available.

After the Housing Lottery
Students who were unable to participate in the regular Housing Lottery process should contact the Office of Housing and Residence Life. Housing assignments will be made as spaces become available. Students will be notified of their Fall housing assignments on a rolling basis.

The Office of Housing and Residence Life reserves the right to consolidate any rooms to best accommodate the College’s housing needs.

Cancellation Policy
The housing agreement is in effect for the entire academic year. The deadline to cancel with no penalty is June 15 for the fall semester and December 15 for the spring semester. After the deadline, cancellations are subject to forfeiture of the $100 room reservation. In addition, requests after the start of the semester are subject to the pro-rated refund schedule detailed in the Student Handbook.